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Frequently Asked Questions

Please read the questions below before contacting the District about your application. Questions are grouped into categories to help you find information quickly.

Application

Q:Can I save my incomplete application and return to complete it at a later time?A:Yes. You may logout of your application at any time and return later. When you are ready to complete your application, enter your username and password and you will be allowed to continue your application if the job posting is still open.Back to TopQ:How do I apply for a job?A:Once you find a job you would like to apply for simply click on the title of the job (e.g. "Maintenance Technician"). Then you will review a description of the job and click on the Apply for This Position button. At this point you will either need to login to an existing account you have already created of create a new account. To create a new account click on Create A New Account And Apply For This Position button. Then answer the on-screen questions to create an account. You must complete all required fields and click the "Save and Submit" button at the end of the application. When your application is successfully submitted, you will receive a Confirmation Number. You can use this confirmation number to reference a specific application.Back to TopQ:I have updated my profile but when I view a PDF of my application it shows the old information. Is there any way to overwrite this?A:When you submit an application, the system locks your answers in permanently. HR departments are aware of this and know to check candidate profiles for updated information.Back to TopQ:What happens if I withdraw my application?A:If you withdraw your application the district will no longer consider you for the position from which you are withdrawing.Back to TopQ:My application status says “Incomplete”. What should I do?A:If your application status reads “Incomplete,” you will need to contact the district to ask why they have marked it this way. The district’s HR department will tell you if additional application materials are needed.Back to TopQ:I would like to upload my resume and cover letter now, and wait for any jobs that come open that I'm interested in. Am I able to upload them without applying, or can I only attach them when the I'm actually applying for the job? Thanks!A:Everything you upload has to be attached to an application. Please keep your eye on our website for any jobs you are interested in.

Thank you for your interest in Fort Smith Schools.Back to TopQ:Before the district had an internal application process, I created an account. Now I am not able to create an internal account because the "user name and email already exist". What do I need to do to resolve this?
Please advise.A:You do not need to create a new username and password even if you are applying as a internal applicant. You will use the same username and password for all openings you wish to apply for.Back to TopQ:I am a current Oklahoma certified teacher. I am in the process of doing the paper work for reciprocity. Can I still apply for the Round Robin interviews or do I have to have everything done through the state department? Thank you. KylaA:You are welcome to apply for the E-TIP Interviews, if we have space you will be invited. I would suggest you get as much done on your reciprocity as soon as possible. E-TIP is a wonderful way to get in front of building principals, but we generally won't look to hard at your application for a teaching position until you are AR licensed.Back to TopQ:How do I fill out a general applicationA:The only applications we have are for jobs available. There are no general applications, each one is attached to a job. Please keep an eye on our website for any that you might be interested in.

Thank you.Back to TopQ:I am very interested in the job but I am already a Fort Smith substitute teacherA:You are welcome to apply for any job your interested in. Just sign into your TalentEd account and click on the job you want to apply for.
You will not fill out an internal application, that is for full-time employees only.Back to TopQ:How do i apply for a job that is not posted yet?A:Applications are attached to the job posted, we are unable to accept applications without the job posting.Back to TopQ:Can I send in an application just to keep on file? I am certified for P-4 and K-12 SpED. However I do not see any openings. Just wondering if I am missing something.A:Thank you for your interest in Fort Smith Schools.

I am sorry, we only accept applications for jobs we have open, we do not keep any applications on file. Please watch our website and apply for all jobs you are interested in.

Thank you!Back to TopQ:If a job I applied for is listed under closed or filled and I haven't heard anything does that mean I am not being considered?A:Once a position has closed, the building principal/supervisor will review applications and determine who they will interview. Those candidates will be invited by email. Once interviews have been conducted and an applicant has been hired, an email will go out to all of the applicants informing them that the position has been filled.

Thank youBack to TopQ:Retiring from 30+ years of health care and mental health with young children.
Is an associates degree and absolute must for early education paraprofessional, please?
Is the sub paraprofessional application posted on 2015 still good to use if a person has no degree but experience.
Thanks much.

Donna Harman
A:The Ar Dept of Education requires 60 college credit hours or a passing score on the ParaPro Paxis exam. That is necessary for any Special Education or ELL para position.

For PreK paras only: Because we are grant funded, our guidelines state that a teacher assistant has to hold a minimum of an associates degree.Back to TopQ:It may take a day or two to get letters of reference from my principal(s). Should I go ahead and submit my application and add the letters when I get them?A:Just pay attention to the close date. Job postings are removed at 5:00 p.m. on the close date. You will be unable to apply once the job posting is removed.

If you have listed those principals on your reference list, a reference survey will be sent to them when you submit your application.
Back to TopQ:How do does it alert me that I have an interview?A:If you are invited to an interview, you will receive the invitation by email. You will also accept or decline the invitation by email.Back to TopQ:My references didn't get an email to fill out a reference for me.A:Have them check their spam email folder. Sometimes our emails go to spam folders.Back to TopQ:How do I update my application so I can be prepared for any positions that may become availableA:Login to your account and the tab next to 'Job Listings' is 'Profile.' Click on that tab and go down to 'Update Certified/Classified Profile.' You can make any revisions there.Back to TopQ:I was looking for information on Substitute teaching next school year. Thank You JeffA:We will re-open the Substitute positions on July 1, 2019.Back to TopQ:Question: Why was an inquiry sent via email to one of my references if I was never invited for an interview?

Thank you.A:When you submit your application, the references are automatically sent out. Then when the position closes, the person doing the interviewing will have those references, along with your application, to review so that they can select the applicants they want to interview.Back to TopQ:How long does it usually take after a position is closed to hear back from someone? And if you didnt get the job, will they let you know?A:Yes, as jobs are filled, an email will go out to all the applicants stating that the position has been filled.

We do have some jobs, such as Child Nutrition Worker, Substitute, etc...that stay up year round and applicants are called for interviews as needed.Back to TopQ:I am interested in substitute teaching for the current school year. I do have a medical marijuana card though, and I was wondering if that would prevent me from being eligible for the job. Thanks so much for your time!A:A medical marijuana card does not exclude an applicant, but an employee will still be required to follow all policies related to drug use.Back to Top

Attachment

Q:What types of files do you accept for Resume, Cover Letter, Letters of Reference etc?A:All files attached to your application must be in .txt, .rtf, .pdf, .docx, or .doc format. If you need to upload an image or scan, you must convert it to pdf or place it into a Word doc file.Back to TopQ:Can I upload more attachments?A:You are currently limited to a maximum of six (6) upload documents. These will carry over to other applications if you apply for more than one job.Back to TopQ:Can I upload a separate group of attachments for each job posting to which I apply?A:At this time there is no way to upload different attachments for different job postings. If you overwrite your current attachments with new ones then the old versions will no longer be viewable by the district.Back to TopQ:Can I upload different cover letters for each job posting to which I apply?A:There is currently no way to upload different cover letters for each job to which you apply. It is best to use a generic cover letter when adding one to your attachments page. This may be unnecessary in some cases where districts have a specific page on their application for you to type your cover letter.Back to TopQ:HOW DO I UPLOAD A PDF FILEA:You will need to have the PDF file saved on your computer. When you fill out the application and get to the 'attachments' section where you can upload your resume, Praxis or Transcript, you will select 'choose file' then go into your computer and find the file you want to upload.Back to Top

General

Q:How do I check the status of my application?A:Log into your account and then click on the Application Status tab. If you have already applied for a job it will be listed under the Current Applications section. If you want to view additional details about the job you applied for click on the Details link associated with the job. If you have applied for jobs in the past that have been filled, it will be listed in the Previous Applications section.Back to TopQ:Is this a secure website, and is my data secure?A:Yes. All data transfers use 128-bit or 256-bit encryption depending on your computer's capabilities. This is the same type of encryption used for most online banking transactions.Back to TopQ:I forgot my username or password. How can I retrieve it?A:From the main job listings page, click the link "I Forgot My Password." Enter your email address into the box and your information will be sent to that email address.Back to TopQ:How do I apply to jobs as an internal applicant?A:To apply to jobs as an internal applicant, you must currently be employed by the district to which you are applying. There are two ways to create an internal account. Some districts have an “Internal” button enabled at the top right of the screen which will take you through the process of creating an internal account. If you have already created an account and would like to change it to internal, select the “Account Settings” option at the top of the screen after you have logged in. On the right side of the page there is an “Account Type” section. Here you can change your external account to internal by selecting “I am a current employee.”Back to TopQ:How do I view internal job postings?A:To view internal job postings, login with an internal account. The internal postings will appear under the job listings with all of the external postings.Back to TopQ:How do I transfer my Recruit & Hire account from one district to another?A:To transfer your account, sign out of the site (if applicable) and begin applying for the position you would like. You will be prompted to create a new account, sign in, or transfer a currently existing account. Enter the email and password that is connected with your other Recruit & Hire account. Enter the state that the account is located in and press continue. The site will locate your other account. You can then select it to transfer the information over. Please be aware that only some of your profile information will be moved over. You will still need to fill out certain sections on new applications.Back to TopQ:Can I combine multiple Recruit & Hire accounts with different districts?A:Unfortunately you are not able to combine accounts at this time.Back to TopQ:How do I find out about new job postings?A:You can sign up for job alerts on the main login page. Once this is done, you will receive weekly email notices of the jobs that the district has posted.Back to TopQ:How do I change the email address and password linked to my account?A:You can change your account information by select “Account Settings” at the top of the web page. To access account settings you will first need to login.Back to TopQ:If I transfer my account, do I lose all the information in the initial district?A:No information will be lost if you transfer your account. Your account with the previous district will remain active.Back to TopQ:Where do I find Summer School job openings?A:Summer School are internal applications only. You must login to see Summer School Job Postings.
Go to Fort Smith Public Schools website, Human Resources and Application Center.
If you're an in-district employee already, and have an account with Talent ED:
1. Log in at the top left side of the page.
2. Select the position you want to apply for, complete internal application and submit.
3. You will receive an email confirmation to confirm that your application has been received.
If you do not already have an account with Talent ED:
[This is separate from your FSPS email account.]

1. If you do not have a Talent ED account, click on the internal link at the top right hand side of the page.
2. Select Yes I am an employee.
3. Enter the password code. (Call HR for password)
4. Create an account.
5. Select the position you want to apply for, complete internal application and submit.
6. You will receive an email conformation to confirm that your application has been received.

Back to TopQ:I cannot remember my username/password to sign in for the internal applicationA:Go to 'I forgot my username and password' on the right side of the screen.Back to TopQ:I’m interested in becoming a substitute teacher and cannot find anything on the website. Could someone please direct me to the information?A:We will post a for the Substitute positions closer to July. Our next Sub Workshop will be in August.Back to TopQ:reset my password?A:You can call 877-974-7437 for assistance resetting your password.Back to Top