POSITION TITLE: Financial Office Administrative Assistant (OAA)

 

FLSA: Non-Exempt

 

REPORTS TO: Director of Federal Programs & Strategic Initiatives

 

TERMS OF EMPLOYMENT: A full contract for this position is 240 days, with benefits as specified in employee contract. Contract will be prorated based on the actual start date. 

 

BEGINNING: December 2024 or January 2025

 

LOCATION: Parker Center

 

DISTRICT VALUES

• We will always put student needs first.
• We believe relationships matter.
• We expect accountability.
• We operate with transparency.
• We prioritize student and staff safety.

QUALIFICATIONS

• High school diploma or equivalent required
• Educational office training preferred
• Strong computer skills and proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Google Suite (Docs, Sheets, Slides)
• Strong organizational and interpersonal skills

ESSENTIAL JOB FUNCTIONS

• Maintain and update financial records, including invoices, receipts, and expense reports.
• Organize and file financial documents in a systematic and easily retrievable manner.
• Verify data for accuracy and completeness, identifying discrepancies for correction.
• Provide general administrative support to the Parker Center administrative staff, including answering phone calls, managing emails, and scheduling appointments.
• Assist in the preparation of financial presentations, spreadsheets, and other documents.
• Handle routine correspondence and communication related to financial matters.
• Assist in the preparation and monitoring of departmental budgets.
• Help with budget planning and forecasting, as directed by the Finance Manager or Director.
• Assist in the procurement process by generating purchase orders and tracking orders.
• Maintain vendor relationships and ensure timely payment of invoices.
• Collaborate with auditors during financial audits, providing necessary documentation and information.
• Assist in addressing audit findings and implementing recommendations.
• Ensure compliance with district policies and state regulations.
• Collaborate with other departmental staff to streamline processes and improve overall financial operations.
• Monitor assigned fund accounts, including providing detailed reports as requested by program administrators.
• Work closely with the Federal Funds Financial Coordinator to maintain accurate budgets and record keeping.  
• Work with administrators and content area coordinators.
• Attend meetings/training as required by administration.
• May be required to work additional hours as directed.
• Maintains prompt and regular attendance.
• Supervise students during the assigned working day, if needed.
• Demonstrates the ability to maintain positive professional working relationships with others.
• Maintain confidentiality.
• Present and communicate in a professional manner.
• Maintain emotional control under stress.
• Other duties as assigned by administration.

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

 

OTHER JOB RESPONSIBILITIES

• Must have the ability to lift at least 40 pounds occasionally.
• Ability to endure prolonged standing, walking, sitting, kneeling, occasional reaching above the head or  the shoulders, bending, squatting.

See Classified Staff Salary Schedule   

For our salary schedule, click this link to visit our district website.

 

If seeing this posting on a job site, please apply here

https://fortsmithschools.tedk12.com/hire/index.aspx if interested.